Executive Assistant

Full Time

Job Description:

Madison Recruitment

Are you looking for an EA role that has a bit of everything to it?

My client is a global and leading advertising agency with an office based here in Auckland! Their amazing and wonderful EA is going on maternity leave and we are looking to cover this leave for 12 months! This role is supporting the CEO and COO.


To support the CEO & CCO –As an EA you will be required to be organised, proactive and able to think ahead. You will provide help through a wide range of duties, including diary/email management, expenses, travel management and client partnerships. On top of these duties will be ad hoc jobs as they arise in the busy lives of your executives, this could be as simple as making a reservation at a restaurant or adding someone to their contacts on Outlook. The position requires a high level of integrity and trust as you’ll likely be exposed to confidential information that you’ll be required to treat with sensitivity.

You will be a critical ingredient to continually improving the efficiency of the CEO & CCO’s communication with clients, employees, internal and external network, and vendors alike, you will be the face of this team that makes people feel welcomed. There will be upcoming events while you take on this role which will need your help in organising. Along with welcoming all employees new and old, managing the company branding and swag.

What we are looking for

To have impeccable communication skills

To be able to stay organized and to manage time and workspace

Uphold a strict level of confidentiality

Representing the executives to others in the business

Putting together keynote and google slides presentations

Develop and sustain a level of professionalism among staff and clientele

Ability to work closely with fellow EA/Office Manager’s to ensure important meetings are locked in the diary with no clashes as well as ensuring the office and event spaces are well maintained

Setting up and managing Leadership & Management meetings

Expenses- completing expenses on a weekly or fortnightly basis per boss

CEO + CCO timesheets, updated weekly

Managing events and branding etc

Preparing for all high priority meetings on a daily basis ensuring room set up is complete and to standard

Management of the CEO + CCO’s monthly client meeting calendar ensuring client meetings are scheduled on a regular basis

Management of the CEO + CCO’s monthly client meeting calendar ensuring client meetings are scheduled on a regular basis

Facilitate internal communications e.g. Distribute information and schedule presentations

Respond promptly to managers’ queries

Have knowledge of office procedures and have a good relationship with our EA/Office Manager

Have strong communication skills with admin and management team

The purpose of this role is to support the CEO and CCO and to provide top level assistance. As an Executive Assistant – you are trusted with more high-end or complex duties in addition to handling incoming and outgoing communication via email & phone.

Administration/Office Support


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